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Employment

Thank you for your interest in our agency and our opportunities for employment. Open positions are listed below. Hubbard House is an Equal Opportunity Employer.

All applicants should forward their resumes and letters of interest, specifying the position for which they would like to be considered, to .(JavaScript must be enabled to view this email address).

Current positions available:

Administrative Assistant

Responsible for general office coordination and administrative functions assigned by the Director of Finance. Coordinate and prioritize work from multiple sources.

PRINCIPAL JOB DUTIES:
1. Provide administrative support by preparing and distributing correspondence, reports, agendas and other documents for finance staff.
2. Produce accurate and timely work as instructed.
3. Process incoming and outgoing mail and drop at post office at the end of each day, when necessary.
4. Work closely with the Director of Finance to ensure efficient, cost-effective operation of Hubbard House, Inc.
5. Maintain the filing systems for Hubbard House’s Finance and HR functions, as instructed.
6. Establish and maintain courteous, reliable and responsive customer service for all internal and external contacts.
7. Research and analyze General Ledger items as directed.
8. Assist with preparation of Grant Reimbursement Requests and various monthly reports.
9. Prepare and transmit monthly Sales Tax payment in a timely manner.
10. Assist Administration personnel with various tasks and projects as assigned.
11. Assist in annual budget preparation.
12. Assume all other duties as assigned by the Chief Financial Officer and Director of Finance.

Accounts Receivable/Cash:
1. Aid Director of Finance in preparing and documenting all receipts and deposits, including First Step class receipts and Thrift Store Daily Reports. Enter Daily Deposits/Thrift Store Sales Reports into MAS90 system.
2. Transmit deposits to appropriate banking accounts per schedule defined by the Financial Analyst
3. Verify all First Step Class Logs and other income as necessary.
4. Prepare various Thrift Store Sales Analysis Reports in a timely manner.
5. Assist Director of Finance with monthly Bank Reconciliations.

Payroll/Benefits:
1. Set up and maintain employee payroll files.
2. Process bi-weekly payroll; verify the accuracy of time sheets, and calculate and prepare paychecks, payroll taxes and payroll deductions payable by program.
3. Prepare/transmit payroll tax deposits in a timely manner.
4. Verify and record Benefit Time Requests.
5. Prepare payroll information and documentation for Grant Reimbursement Requests.
6. Reconcile all insurance billing and prepare enrollments for all eligible employees.
7. Process and follow up on all employee insurance claims with the appropriate insurance company’s.

Other:
2. Research and analyze General Ledger items as directed.
3. Assist with preparation of Grant Reimbursement Requests and various monthly reports.
4. Prepare and transmit monthly Sales Tax payment in a timely manner.
5. Assist Administration personnel with various tasks and projects as assigned.
6. Assume all other duties as assigned by the Chief Financial Officer and Finance Manager.
7. Assist in annual budget preparation.

Requirements:

High School Diploma or G.E.D.; some college preferred. Four years administrative/computer experience required. Valid driver’s license and dependable transportation required.

KNOWLEDGE AND SKILLS:
1. Word processing experience, preferably MS Word.
2. Knowledge of MS Office, Word, Excel
3. Type 50-60 wpm using Word.
4. Composition skills for inter-office memos and outgoing correspondence.
5. Able to lift at least 25lbs.
6. Self-motivated, independent individual.
7. Prioritize workload on a daily basis due to requests from multiple individuals.

Court Advocacy Victim Advocate

This position is responsible for assisting victims of domestic violence in obtaining services from social services agencies, criminal justice system, medical and educational personnel. The Victim Advocate provides service management, counseling, advocacy, support, crisis intervention, safety planning, lethality assessments, group facilitation and follow-up services to survivors of domestic violence and their families. Other program participants may include victims of elder abuse, human trafficking, child abuse and sexual assault. Some weekends and pager rotation.

Requirements:

BA/BS in human service field with experience in crisis intervention and working with victims of domestic violence. AA or equivalent considered with at least three years applicable experience. HS diploma or GED considered with at least five years experience working in a certified domestic violence center. Experience in Microsoft Office (or equivalent) and data entry. A valid river’s license and dependable transportation required. Vehicle insurance must be maintained. Must meet eligibility requirements for Hubbard House, Inc. vehicle insurance coverage.

Please send resume and cover letter to .(JavaScript must be enabled to view this email address) or via mail at Hubbard House, Inc., P. O. Box 4909, Jacksonville, FL 32201. No phone calls please.

Finance Associate

The Finance Associate will assist the Director of Finance in a timely and accurate manner with accounting functions to include purchasing, accounts payable, accounts receivable and journal entries, bank reconciliations and grant reimbursements.

PRINCIPAL JOB DUTIES:
Accounts Payable:
1. Facilitate payment of bills and invoices in a timely manner. Follow up with Managers, Coordinators and Directors as necessary to ensure timely approval.
2. Process Accounts Payable utilizing MAS90 system.
3. Transmit payments with appropriate payment advices to vendors.
4. Resolve routine payment/purchasing disputes.
5. Monitor invoices and ensure compliance with purchasing procedures.

Accounts Receivable/Cash:
1. Oversee the preparation and documentation of all receipts and deposits, including First Step class receipts and Thrift Store Daily Reports. Enter Daily Deposits/Thrift Store Sales Reports into MAS90 system.
2. Transmit deposits to appropriate banking accounts per schedule defined by the Director of Finance.
3. Oversee the verification of all First Step Class Logs and other income as necessary.
4. Prepare various Thrift Store Sales Analysis Reports in a timely manner.

Other:
1. Establish and maintain courteous, reliable and responsive customer service for all internal and external contacts.
2. Post all monthly Journal Entries.
3. Produce monthly Financial Statements for review by the Director of Finance.
4. Monthly Bank Reconciliations
5. Research and analyze General Ledger items as directed.
6. Oversee the preparation of Grant Reimbursement Requests and various monthly reports.
7. Prepare and transmit monthly Sales Tax payment in a timely manner.
8. Oversee the annual budget preparation and entering new budget into MAS90.
9. Prepare annual 990 for review by Director of Finance and CFO.
10. Be active with internal committees.
11. Assume all other duties as assigned by the Director of Finance.

KNOWLEDGE AND SKILLS:
1. Word processing experience, preferably MS Word.
2. Knowledge of MS Office, Word, Excel
3. Type 50-60 wpm using Word.
4. Composition skills for inter-office memos and outgoing correspondence.
5. Able to lift at least 25lbs.
6. Self-motivated, independent individual.
7. Prioritize workload on a daily basis due to requests from multiple individuals.

Requirements:

Position requires an organized, detail-oriented individual possessing a strong financial
background and strong analytical skills. Position also requires a good understanding of
accounting procedures and practices. Experienced in producing Audited Financial
Statements and 990’s. EOE.

WORK EXPERIENCE/EDUCATIONAL REQUIREMENTS:
B.S./B.A. in Accounting or Finance and two years of bookkeeping experience. MAS90 and Excel preferred.

Please send resume and salary requirements to the Director of Finance at .(JavaScript must be enabled to view this email address)

Full-Time Thrift Store Cashier/Associate

The ideal candidate will possess an outgoing personality and good organizational skills. Duties will include cashiering, answering the phone, scheduling donation pick-ups, and some warehouse and sales floor duties. Experience running a non-barcode cash register and credit card machines a plus. Lifting and standing for long periods may be necessary. EOE.

Description of Benefits:
Very generous PTO policy (4 weeks off per year), increases after 3 & 7 years of service. We honor most federal holidays plus two floating holidays. Health & dental Insurance available when eligible; Hubbard House covers roughly 80% of cost, depending on your choice of policy coverage. Short-term & long-term disability and life Insurance available when eligible; Hubbard House covers 100% of cost. Supplemental insurances also available. Tuition Reimbursement and 403B plan with matching contributions available when eligible.

Requirements:

Please submit resumes to: .(JavaScript must be enabled to view this email address) Attn: TS Manager

Injunction for Protection Project Attorney

The IFP Project Attorney is employed by Hubbard House, Inc. to provide direct representation to survivors of domestic, dating and sexual violence and stalking in temporary and final injunction for protection proceedings and prosecutions of violations of injunctions. The IFP Project Attorney will: 1) meet with survivors to provide legal advice to determine whether seeking an injunction is a safe and appropriate legal remedy; 2) complete and file petitions for injunctions for survivors and represent survivors at the final injunction hearing; 3) represent survivors who have obtained temporary injunctions and request representation at the hearing on the final injunction; and 4) represent survivors who have a final injunction for protection at a civil hearing for a violation of the injunction, or refer the violations to and advocate with the Office of the State Attorney for prosecution. The IFP Project Attorney will conduct extensive outreach and develop required formal collaborative partnerships with entities such as the clerk’s office, the circuit court, law enforcement agencies, state attorneys, agencies working with LGBTQ, immigrant, and elder communities and persons with disabilities, health care providers, and faith-based organizations to develop referral protocols and to offer additional venues for the attorneys to meet with survivors to who are seeking injunctions for protection. This position is full-time.

Requirements:

Requirements for this position include a JD from an accredited law school with preferably two years of litigation experience representing survivors of domestic, dating and sexual violence and stalking in injunction for protection proceedings and other civil legal matters, or prosecuting batterers in criminal proceedings. Providing direct legal representations while a law student in a supervised law school legal clinic or internship may be included as litigation experience. Must be a Florida licensed attorney in good standing with no prior Florida Bar disciplinary proceedings that resulted in the imposition of any penalty. Must have advanced experience in Microsoft Office programs. A valid driver’s license and dependable transportation required. Must meet eligibility requirements for Hubbard House, Inc. vehicle insurance coverage.

Please submit letter of interest and resume to, Attention: Lead Attorney at .(JavaScript must be enabled to view this email address) , by fax at 904.354.1342 or mail to PO Box 4909, Jacksonville, FL 32201.

Janitor

JOB SUMMARY:
Full Time work schedule will be determined to best suit the needs of the Agency. Perform routine janitorial tasks. Responsible for the overall cleanliness and upkeep of facility and grounds. EOE.

PRINCIPAL JOB DUTIES:
1. Clean office/administration areas as scheduled, including mopping, vacuuming, dusting and emptying trash.
2. Perform light maintenance tasks to include, but not limited to changing bulbs, A/C filters, etc.
3. Maintain inventory of maintenance supplies and place orders with authorized vendors in keeping with Agency policy.
4. Network with vendors, repair technicians and service providers and accompany those vendors when providing services to the facility.
5. Run errands as requested and approved by supervisor.
6. Coordinate, facilitate and participate in special facility related projects as assigned.
7. Facilitate obtaining bids for needed services as assigned.
8. Ensure proper maintenance of facility grounds and landscape.
9. Coordinate, participate and supervise special volunteer projects as assigned.
10. Clean all public restrooms in facility as scheduled.
11. Wash, wax and buff tile floor (ceramic tile floors should not be waxed and buffed) areas on second floor (common areas and bedrooms) as scheduled.
12. Clean daycare areas including kitchen, dining area and classrooms as scheduled. Wash, wax and buff all designated daycare areas as scheduled (ceramic tile floors should not be waxed and buffed).
13. Clean elevator and stairwells as scheduled.
14. Wash, wax and buff elevator floor as scheduled.
15. Wash, wax and buff all tile floors (ceramic tile floors should not be waxed and buffed) in all lobbies, hallways and common areas as scheduled.
16. Perform any other task as assigned by the supervisor.

Description of Benefits:
Very generous PTO policy (4 weeks off per year), increases after 3 & 7 years of service. We honor most federal holidays plus two floating holidays. Health & dental insurance available when eligible; Hubbard House covers roughly 80% of cost, depending on your choice of policy coverage. Short-term & long-term disability and life insurance available when eligible; Hubbard House covers 100% of cost. Supplemental insurances also available. Tuition Reimbursement and 403B plan with matching contributions available when eligible.

Requirements:

High School Diploma or GED. Minimum one year previous janitorial experience required. A valid driver’s license and dependable transportation required.

KNOWLEDGE AND SKILLS:
1. Experience and skilled in light building maintenance.
2. Experience with floor machines/buffers required.
3. Knowledge of general OSHA/Safety regulations preferred.
4. Ability to prioritize work schedule and remain flexible.
5. Ability to multi-task and problem solve.
6. Self-motivated, independent, dependable individual.
7. Word processing skills preferred, but not required.

Shelter Resident Assistant (Full and Part-Time Positions Available)

The Shelter Resident Assistant will provide for the daily needs of residents and crisis intervention to include handling all crisis/hotline and information calls. This position has responsibility for the security and operation of the Emergency Shelter. This position participates in regular shift coverage and shift rotations as needed for adequate coverage for the shelter. Candidate must be available to work evenings, overnight and some weekends.

Requirements:

Applicant must have a High School diploma or G.E.D., valid driver

Victim Advocates

Be A World Changer!
Save Lives!

Join the Hubbard House team and change the world! Hubbard House’s mission is safety, empowerment, and social change for victims of domestic violence and their families. We welcome your interest to be a part of our vital work of Every Relationship Violence-Free

Currently, Hubbard House is hiring full-time Victim Advocate positions. Victim Advocates work in a variety of programs such as shelter, outreach, court, and specialized projects. Victim Advocates assist victims of domestic violence through safety planning, counseling, advocacy, crisis intervention, groups, referrals, and case management services.

Victim Advocates participate in Hubbard House’s coordinated community response focused on safety, advocacy, education, and services for victims of domestic violence. This includes collaboration with the criminal justice system, law enforcement, local government, state coalitions, the medical community, public & private education institutions, the child welfare system, and other social services agencies. Participation in public speaking and community training are also part of a Victim Advocate’s responsibilities.

Requirements:

BA/BS in human service field with experience in crisis intervention and working with victims of domestic violence preferred. AA or equivalent considered with at least two years applicable experience. HS diploma or GED considered with at least four years applicable experience preferably working in a certified domestic violence center. Experience in Microsoft Office (or equivalent) and data entry. A valid driver’s license and dependable transportation required. Vehicle insurance must be maintained. Must meet eligibility requirements for Hubbard House, Inc. vehicle insurance coverage. Shifts vary based on job assignment. Some night, weekends, and pager rotation required.

Please submit letter of interest and updated resume to: Attention COO at .(JavaScript must be enabled to view this email address) , by fax at 904.354.1342 or mail to PO Box 4909, Jacksonville, FL 32201. Resumes accepted until positions are filled. NO PHONE CALLS PLEASE