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Employment

Thank you for your interest in our agency and our opportunities for employment. Open positions are listed below. Hubbard House is an Equal Opportunity Employer.

All applicants should forward their resumes and letters of interest, specifying the position for which they would like to be considered, to .(JavaScript must be enabled to view this email address).

Current positions available:

Chief Operating Officer

The ideal candidate for the Chief Operating Officer of Hubbard House, Inc. must be self-motivated, organized, detail-oriented, and have the ability to handle multiple priorities. Must have a proven track record in nonprofit administration, programmatic oversight, and grants management. Must have experience and knowledge of research protocols, program evaluation, and impact analysis.

The Chief Operating Officer is responsible for directing the effective operation of agency programs and community outreach. Also responsible for general operations and regulatory compliance. Oversees and assures compliance to the Florida Coalition Against Domestic Violence (FCADV) standards. Position requires local and occasional out of town travel. Must be flexible in working hours to attend meetings, speaking engagements, volunteer activities, and respond to after hours on-call assistance.

Essential Duties and Responsibilities:

1. Oversee, develop, implement, direct, and continually assess quality and evidence-based programming services capable of meeting the vision, mission, and program objectives of Hubbard House, Inc.
2. Oversee the recruitment, hiring, supervision, and evaluation of all program and direct report staff. Oversee the ongoing developmental needs of staff and volunteers through coaching, training, role modeling, and collaboration efforts.
3. Create, implement, and oversee evaluation protocols, research, and quality assurance strategies/activities for Hubbard House. Oversee and train staff on appropriate evaluation/research protocol.
4. Manage and oversee the development, recommendation, and monitoring of annual operating budgets for all assigned programs/departments.
5. Design, implement, oversee, and administrate program participant management system in compliance with state and federal regulations.
6. Oversee the accurate tracking of required statistics, outcomes, funding source deliverables, and quality assurance measures.
7. Oversee grants and regulatory compliance for Hubbard House.
8. Serve as Hubbard House, Inc. spokesperson on domestic violence issues and service delivery to other organizations through participation in Hubbard House Speakers Bureau, and community collaborations.

Requirements:

Five years’ experience in domestic violence or sexual assault services preferred. Knowledge of trauma-informed and gender-based service delivery. Requires experience in managing all functions of operations, programs, and special projects. Position requires expertise in planning and time-management. Position also requires problem solving, data analysis, public speaking, writing, and conflict resolution skills. Experience in crisis intervention, group facilitation, and case management required. Must be experienced in Microsoft Office programs. A valid driver’s license and dependable transportation required. Must meet eligibility requirements for Hubbard House, Inc. vehicle insurance coverage.

Education & Experience:
Position prefers Master of Social Work, Master of Public Administration, or the equivalent with at least five years management experience in nonprofit organizations. Bachelor Degree in Social Work, Business Administration, Public Administration or the equivalent with over seven years management experience in nonprofit organizations considered.

Contact:
Please submit letter of interest, updated resume, and salary requirements to, Attention: COO Recruitment at .(JavaScript must be enabled to view this email address). No phone calls please. Resumes accepted until position is filled. Hubbard House is an Equal Opportunity Employer.

Administrative Assistant

Responsible for general office coordination and administrative functions assigned by the Director of Finance. Coordinate and prioritize work from multiple sources.

PRINCIPAL JOB DUTIES:
1. Provide administrative support by preparing and distributing correspondence, reports, agendas and other documents for finance staff.
2. Produce accurate and timely work as instructed.
3. Process incoming and outgoing mail and drop at post office at the end of each day, when necessary.
4. Work closely with the Director of Finance to ensure efficient, cost-effective operation of Hubbard House, Inc.
5. Maintain the filing systems for Hubbard House’s Finance and HR functions, as instructed.
6. Establish and maintain courteous, reliable and responsive customer service for all internal and external contacts.
7. Research and analyze General Ledger items as directed.
8. Assist with preparation of Grant Reimbursement Requests and various monthly reports.
9. Prepare and transmit monthly Sales Tax payment in a timely manner.
10. Assist Administration personnel with various tasks and projects as assigned.
11. Assist in annual budget preparation.
12. Assume all other duties as assigned by the Chief Financial Officer and Director of Finance.

Accounts Receivable/Cash:
1. Aid Director of Finance in preparing and documenting all receipts and deposits, including First Step class receipts and Thrift Store Daily Reports. Enter Daily Deposits/Thrift Store Sales Reports into MAS90 system.
2. Transmit deposits to appropriate banking accounts per schedule defined by the Financial Analyst
3. Verify all First Step Class Logs and other income as necessary.
4. Prepare various Thrift Store Sales Analysis Reports in a timely manner.
5. Assist Director of Finance with monthly Bank Reconciliations.

Payroll/Benefits:
1. Set up and maintain employee payroll files.
2. Process bi-weekly payroll; verify the accuracy of time sheets, and calculate and prepare paychecks, payroll taxes and payroll deductions payable by program.
3. Prepare/transmit payroll tax deposits in a timely manner.
4. Verify and record Benefit Time Requests.
5. Prepare payroll information and documentation for Grant Reimbursement Requests.
6. Reconcile all insurance billing and prepare enrollments for all eligible employees.
7. Process and follow up on all employee insurance claims with the appropriate insurance company’s.

Other:
2. Research and analyze General Ledger items as directed.
3. Assist with preparation of Grant Reimbursement Requests and various monthly reports.
4. Prepare and transmit monthly Sales Tax payment in a timely manner.
5. Assist Administration personnel with various tasks and projects as assigned.
6. Assume all other duties as assigned by the Chief Financial Officer and Finance Manager.
7. Assist in annual budget preparation.

Requirements:

High School Diploma or G.E.D.; some college preferred. Four years administrative/computer experience required. Valid driver’s license and dependable transportation required.

KNOWLEDGE AND SKILLS:
1. Word processing experience, preferably MS Word.
2. Knowledge of MS Office, Word, Excel
3. Type 50-60 wpm using Word.
4. Composition skills for inter-office memos and outgoing correspondence.
5. Able to lift at least 25lbs.
6. Self-motivated, independent individual.
7. Prioritize workload on a daily basis due to requests from multiple individuals.

Cashier - Hubbard House Thrift Store

The Cashier is responsible for operating the cash register in accordance with established policies and procedures, as well as greeting and assisting customers in a courteous and efficient manner. The individual will maintain showcases of collectibles with the assistance of the Assistant Manager. In addition, the individual will answer the telephone and forward information regarding thrift store truck pickups. Standing for long periods of time will be required. Walking, lifting and moving merchandise and racks will be routine. This is a keyed position and capable of opening/closing procedures and bank deposits.

PRINCIPAL JOB DUTIES:

1. Greet and treat customers in a friendly, professional manner.
2. Operate cash register in an honest, orderly manner.
3. Ensure the correct price is charged.
4. Bag purchases for customers.
5. Keep register area neat and clean.
6. Close out cash register drawer at the end of each work day and prepare daily close out sheet.
7. Keep sales floor and displays in an orderly manner.
8. Answer telephone and forward calls, messages or pickup information in an efficient manner.
9. Price donated merchandise in accordance with established guidelines.
10. Ensure compliance of safety regulations within the Agency.
11. Assume all other duties as assigned by the Assistant Manager or Manager.

Requirements:

High School Diploma or G.E.D. required. Previous retail or cash register experience preferred.

Court Advocacy Victim Advocate

This position is responsible for assisting victims of domestic violence in obtaining services from social services agencies, criminal justice system, medical and educational personnel. The Victim Advocate provides service management, counseling, advocacy, support, crisis intervention, safety planning, lethality assessments, group facilitation and follow-up services to survivors of domestic violence and their families. Other program participants may include victims of elder abuse, human trafficking, child abuse and sexual assault. Some weekends and pager rotation.

Requirements:

BA/BS in human service field with experience in crisis intervention and working with victims of domestic violence. AA or equivalent considered with at least three years applicable experience. HS diploma or GED considered with at least five years experience working in a certified domestic violence center. Experience in Microsoft Office (or equivalent) and data entry. A valid river’s license and dependable transportation required. Vehicle insurance must be maintained. Must meet eligibility requirements for Hubbard House, Inc. vehicle insurance coverage.

Please send resume and cover letter to .(JavaScript must be enabled to view this email address) or via mail at Hubbard House, Inc., P. O. Box 4909, Jacksonville, FL 32201. No phone calls please.

Finance Associate

The Finance Associate will assist the Director of Finance in a timely and accurate manner with accounting functions to include purchasing, accounts payable, accounts receivable and journal entries, bank reconciliations and grant reimbursements.

PRINCIPAL JOB DUTIES:
Accounts Payable:
1. Facilitate payment of bills and invoices in a timely manner. Follow up with Managers, Coordinators and Directors as necessary to ensure timely approval.
2. Process Accounts Payable utilizing MAS90 system.
3. Transmit payments with appropriate payment advices to vendors.
4. Resolve routine payment/purchasing disputes.
5. Monitor invoices and ensure compliance with purchasing procedures.

Accounts Receivable/Cash:
1. Oversee the preparation and documentation of all receipts and deposits, including First Step class receipts and Thrift Store Daily Reports. Enter Daily Deposits/Thrift Store Sales Reports into MAS90 system.
2. Transmit deposits to appropriate banking accounts per schedule defined by the Director of Finance.
3. Oversee the verification of all First Step Class Logs and other income as necessary.
4. Prepare various Thrift Store Sales Analysis Reports in a timely manner.

Other:
1. Establish and maintain courteous, reliable and responsive customer service for all internal and external contacts.
2. Post all monthly Journal Entries.
3. Produce monthly Financial Statements for review by the Director of Finance.
4. Monthly Bank Reconciliations
5. Research and analyze General Ledger items as directed.
6. Oversee the preparation of Grant Reimbursement Requests and various monthly reports.
7. Prepare and transmit monthly Sales Tax payment in a timely manner.
8. Oversee the annual budget preparation and entering new budget into MAS90.
9. Prepare annual 990 for review by Director of Finance and CFO.
10. Be active with internal committees.
11. Assume all other duties as assigned by the Director of Finance.

KNOWLEDGE AND SKILLS:
1. Word processing experience, preferably MS Word.
2. Knowledge of MS Office, Word, Excel
3. Type 50-60 wpm using Word.
4. Composition skills for inter-office memos and outgoing correspondence.
5. Able to lift at least 25lbs.
6. Self-motivated, independent individual.
7. Prioritize workload on a daily basis due to requests from multiple individuals.

Requirements:

Position requires an organized, detail-oriented individual possessing a strong financial
background and strong analytical skills. Position also requires a good understanding of
accounting procedures and practices. Experienced in producing Audited Financial
Statements and 990’s. EOE.

WORK EXPERIENCE/EDUCATIONAL REQUIREMENTS:
B.S./B.A. in Accounting or Finance and two years of bookkeeping experience. MAS90 and Excel preferred.

Please send resume and salary requirements to the Director of Finance at .(JavaScript must be enabled to view this email address)

Shelter Resident Assistant (Full and Part-Time Positions Available)

The Shelter Resident Assistant will provide for the daily needs of residents and crisis intervention to include handling all crisis/hotline and information calls. This position has responsibility for the security and operation of the Emergency Shelter. This position participates in regular shift coverage and shift rotations as needed for adequate coverage for the shelter. Candidate must be available to work evenings, overnight and some weekends.

Requirements:

Applicant must have a High School diploma or G.E.D., valid driver

Victim Advocates

Be A World Changer!
Save Lives!

Join the Hubbard House team and change the world! Hubbard House’s mission is safety, empowerment, and social change for victims of domestic violence and their families. We welcome your interest to be a part of our vital work of Every Relationship Violence-Free

Currently, Hubbard House is hiring full-time Victim Advocate positions. Victim Advocates work in a variety of programs such as shelter, outreach, court, and specialized projects. Victim Advocates assist victims of domestic violence through safety planning, counseling, advocacy, crisis intervention, groups, referrals, and case management services.

Victim Advocates participate in Hubbard House’s coordinated community response focused on safety, advocacy, education, and services for victims of domestic violence. This includes collaboration with the criminal justice system, law enforcement, local government, state coalitions, the medical community, public & private education institutions, the child welfare system, and other social services agencies. Participation in public speaking and community training are also part of a Victim Advocate’s responsibilities.

Requirements:

BA/BS in human service field with experience in crisis intervention and working with victims of domestic violence preferred. AA or equivalent considered with at least two years applicable experience. HS diploma or GED considered with at least four years applicable experience preferably working in a certified domestic violence center. Experience in Microsoft Office (or equivalent) and data entry. A valid driver’s license and dependable transportation required. Vehicle insurance must be maintained. Must meet eligibility requirements for Hubbard House, Inc. vehicle insurance coverage. Shifts vary based on job assignment. Some night, weekends, and pager rotation required.

Please submit letter of interest and updated resume to: Attention COO at .(JavaScript must be enabled to view this email address) , by fax at 904.354.1342 or mail to PO Box 4909, Jacksonville, FL 32201. Resumes accepted until positions are filled. NO PHONE CALLS PLEASE